Careers at DUT

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Newspaper Advert - Management Position

DIRECTOR PROCUREMENT

POST REF.:545

 

Status of Position: 5-year renewable contract based on performance

The Director Procurement reports to the Chief Financial Officer and strategically implement DUT Supply Chain Management policies, procedures, plans, and systems by managing, co-ordinating and controlling the overall procurement and stores function through effective management of a procurement team. The aim is to ensure fiscal compliance as well as both excellent customer service and alignment with the objectives of DUT.

 

Minimum Requirements:

 

  • BTech, Hons Bachelor or equivalent
  • Chartered Institute of Purchasing and Supply (CIPS) registration at a higher level.
  • 5 to 10 years’ experience in contract/purchasing/procurement at a managerial level.

 

Knowledge:

  • PPPFA requirements, PFMA and National Treasury Regulations
  • BBBEE Regulations
  • ITS or equivalent
  • E-procurement
  • Principles of contract law
  • Institutional Statute
  • Taxation legislation
  • Higher Education Act

 

Special Requirements:

  • Understanding of Higher Education environment
  • Business/commercial Acumen
  • Communication skills – verbal, written, presentation and negotiation skills
  • Ability to conduct purchasing research
  • Statistical analysis
  • Knowledge of commodities and services
  • Ability to negotiate and compile contracts

 

KEY RESPONSIBILITIES

  • Develop and implement appropriate policies, business processes and procedures for the section
  • Develop and maintain an annual Supply Chain Strategy and implement departmental operational plans
  • Ensure that procurement processes and procedures comply with relevant legislation
  • Implement and monitor relevant policies and processes ranging from demand, acquisitions and service level agreements with suppliers of service
  • Establishes price trends analysis of new products and processes.
  • Approves and qualifies vendors and authorises purchase orders through the relevant governance structures.
  • Develop and implement procurement best practices in order to achieve efficiency, effectiveness and value for money
  • Institutes and promote cost management strategies
  • Monitors performance factors of major subcontractors.
  • Ensures financial policies and decisions made in regional and national purchasing forums are adhered to.
  • Takes responsibility for high level negotiations with suppliers for goods prices, credit terms, discounts, quality and rebates
  • Manages the relationship with the Purchasing Consortium of SA (PURCO) to maximise benefit from large volume purchases
  • Compiles regional contracts for all institutions in KZN for large volume purchases
  • Coordinates and manages PURCO user group meetings
  • Manage and monitor spending trends on existing contracts
  • Ensure that procurement risks within the section and University-wide are identified and addressed
  • Monitor continued adherence to approved internal controls, policies and procedures and implement appropriate corrective action on deviations
  • Manage economic and cost effective acquisition of all purchases through sustained negotiation with suppliers
  • Review and approve changes to the supplier database
  • Manage and monitor spending on BBBEE
  • Ensure annual compliance conducted on the validity of supplier certificates (tax & BBBEE)
  • Approves acquisitions in terms of supplier, price and quality
  • Researches reputable suppliers in terms of credibility, competency and reliability and compiles a list of preferred suppliers, including BBBEE companies
  • Monitor that effective BAC and BEC Committees are established with clearly defined roles and functions in accordance with applicable legislative and policy requirements
  • Manage the administration of all processes related to the monitoring of BEC & BAC documents.
  • Enforce University policy on standardisation of specifications of equipment
  • Finalise the commercial and contractual conditions of purchase orders and bidding for the supply of goods
  • Sets objectives and clarifies roles for team and individuals in line with strategies of Procurement and Materials Management Function and Department of Finance.
  • Manages performance of team members against agreed targets e.g. reviews stock controllers work periodically.
  • Participates in management of formal discipline of team members.
  • Participates in manpower planning and in management of HR functions e.g. ensures that DUT equity profile is considered in the recruitment process; participates in recruitment process and in interviewing of candidates Identifies skills development requirements for team members and ensures appropriate training.
  • Ensures own personal and professional self-development e.g. keeps up to date with new technology and other developments in Procurement and Stores; keeps up to date with all new relevant government legislation (relevant to procurement).
  • Lead the team that is responsible for procuring all the services and goods the institution needs to operate.
  • Takes overall responsibility for compilation of Procurement budget.
  • Oversees management of operating and capital budget for procurement and stores.
  • Promotes and supports income generating opportunities for the Department/Sector
  • Implement effective and efficient systems relating to the management of SCM governance structures, inclusive of risk management, contract management and compliance
  • Provide information for management forums for decision making
  • Ensure accurate and timely submission of the following reports:
  • BBBEE expense report quarterly
  • BEC & BAC progress reports
  • Divisional progress report

 

 

CLOSING DATE: 22 MARCH 2020

 

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Please note:

Applicants must complete this Application for Employment form and submit it together with the CV, ID and qualifications, quoting the Post/Ref number they are applying for to: careers@dut.ac.za

“The University reserves the right not to appoint” or to re-advertise to widen the pool of applicants

Verification will be conducted on preferred candidates only.

DUT reserves the right to do a complete verification of the information you have provided.

DUT reserves the right to contact your referees or request additional referees.

While DUT strives for equal opportunities, preference will be given in terms of the University’s EquityPlan, with specific consideration for Female candidates.

Candidates must be fluent in English and must be in possession of a valid work permit.

Disclaimer

This information has been supplied by the Department of Human Resources at the Durban University of Technology.